AESOP Online - Our automated substitute calling/time-off reporting system

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ALL absences, regardless of the reason or duration, and regardless of whether or not you need a substitute, must be entered into AESOP.  In addition to entering professional development leave in AESOP, if a substitute is being recruited, you must also complete a Professional Leave Form so the correct budget code is charged. 

AESOP will not allow you to enter or modify an absence for the current day past 7:00 a.m. for high school staff, or past 7:15 a.m. for staff in other buildings.  If you are trying to enter information after the cut-off time, you will need to contact your school or department secretary to enter day-of absences or to make modifications for you.

Teachers who need coverage during the day for only a single period should enter the absence into AESOP as no sub needed and then check with the school secretary to find a teacher within your building who can cover for that period. 

Preferred Substitute List/Favorite Five.pdf- Remember that you have the ability to set up a list of preferred substitutes that AESOP will contact first in trying to fill your position. If you have some favorite substitutes, be sure to put them on your list. 

Also, teachers must use AESOP to enter exchange or comp time absences. When doing so be sure to type in the banked time being used (i.e. open house, after school student activity approved by administration, etc.) in the notes to administrator window.

Multiple Day Absences - The advantage of entering a multiple day absence on AESOP is that the same substitute will be assigned to all of your absences within that group which will provide continuity in your absence.  The disadvantage of entering a multiple day absence is that after it is accepted by AESOP you won't be able to cancel an individual day from the group of days. The system will require you to cancel the entire group of days. However, if you contact your building or department secretary, they will be able to edit the absence for you.

Don't Use the Back Button in AESOP. Click on the red "Return To Home Page" link in the upper right hand corner of the AESOP page to navigate to another page. If you use the back button after editing a record, you can lock yourself out of the system.

System won't take your entry? If you have problems entering or deleting an absence, please contact your building/department secretary or contact Susan Augustine for assistance.  Possible reasons AESOP would not allow you to enter or modify an absence:
· You have used up your leave time balance and do not have any additional time available
· You are trying to enter or modify an absence after the start of your normal work day
· You are entering an absence on a date already entered into the system for you
· You are entering an absence for a non-work day (school is closed)

 
If you have questions concerning how to access the system or enter an absence, please contact Human Resources at extension 6520 (842-6520). 

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(608) 842-6520